Overview
One area where the computerization can be of immense value is of Office Automation. Working towards a paperless office where the system ensures very close communication amongst the departments and the officers manning these. Where the decisions can be arrived in a short time as the history of the case is not required traveling through the slow traditional methods of note sheets climbing up the hierarchy.
    Features

¢ Facilitates online application of leaves, Administrative approvals, and Note-sheet forwarding .

¢ Bilingual application forms

¢ Automatic insertion of signatures of the persons concerned.

¢ Option for manual signatures

¢ Facilitates insertion of comments along with signature of the authorized person whom mail form (Admin approval form/ note-sheet/ leave form) has been forwarded to.

¢ Maintains the order and hierarchy of comments on the note-sheet and approval forms.

¢ Simple mailing for inter-office communication.

¢ Mail tracking & tracing.

¢ One can include graphics, video clips, URLs, live web content such as pictures, sound bites, and file attachments in one's messages and with the application forms

¢ One can specify that system watch for messages from a certain sender or messages that contain a certain subject and then select what to do when these messages arrive.

¢ Notes Minder is a feature that checks your mail and monitors your Calendar alarms without Notes running. When Notes Minder is active, it displays an icon in your Windows 95/NT system tray. The icon changes depending on the current status of your mail database - for example, to let you know you have unread mail or to remind you about a calendar entry that you had set an alarm to.
    Form Description
The Dak Flow Application contains 3 application forms. They are:

" Administrative Approval Form (Both in English and Hindi)
" Note-sheet (Both in English and Hindi)
" Leave Application Form (In Hindi only)
1.
 Administrative Approval Form (English):
Administrative Approval Form facilitates application and approval of the items that are urgently required to be purchased from the local market.
2.
 Note-sheet (English):
This form facilitates circulation of a message along with optional attachment(s) across the network. The person who the form has been forwarded to puts on his comments and signature and forwards ahead.
3.
Leave Processing Form:
Leave processing form facilitates online application of leaves and approvals from the concerned persons up the hierarchy.